Free Tool
Team Time Zone Planner and Meeting Overlap Finder
Add each teammate, see their current local time, and instantly spot the hours when everyone is free to meet. It is completely free with no login, and your team is saved right in the page link, so you can drop it in a group chat and everyone sees the same board.
Working hours
Working hours
Working hours
Best time to meet (your local time)
No overlapping working hours found.
Try widening someone's hours, removing a break, or unticking "Require everyone".
| Teammate | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p | 8p | 9p | 10p | 11p |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Priya (India) | ||||||||||||||||||||||||
| Alex (New York) | ||||||||||||||||||||||||
| Sam (London) |
overlap working off-hours / break
Building software with a distributed team?
Taapti aligns at least four hours of overlap with any time zone. Let's talk.
What you can use it for
See everyone's current local time at a glance
Founders and managers can glance at the board to know who is awake and working across time zones before pinging someone or scheduling a sync.
Find the best overlapping hours to meet
Set each person's working hours and the planner highlights the hours when everyone overlaps. Pick a slot from the green band so nobody takes a call at midnight.
Keep a shared team clock in your group chat
Add everyone once, copy the link, and pin it in Slack or your group chat. Anyone can open it to check the team's availability without asking around.
Set working hours and lunch breaks per person
Each teammate can have more than one working window. Add a segment to carve out a lunch break, and the gap counts as off-hours when finding overlap.
Schedule calls with overseas clients
Add the client's city alongside your team and find a polite, working-hours slot that respects both sides of the time difference.
Built for async and remote teams
When no single hour works for everyone, use the grid to find the least painful slot, or rotate the early and late calls fairly across the team.
Frequently asked questions
How do I find the best meeting time across different time zones? +
Add each teammate with their time zone and working hours. The overlap grid shows the hours when everyone is within working hours in their own local time, and highlights the best window to meet in your local time.
How much time zone overlap do remote teams need? +
Most distributed teams aim for two to four hours of daily overlap. That is usually enough for one shared meeting plus quick back-and-forth, while leaving the rest of the day for focused async work.
How can I see everyone on my team's current local time at once? +
Add each person with their city or time zone and the board shows everyone's live local time side by side, with a sun or moon icon so you can tell at a glance who is in their working day.
How do I share my team's availability without making people sign up? +
There is no login. Your whole team is saved inside the page link, so you copy it and paste it into a group chat. Anyone who opens the link sees the same board. Nothing is stored on a server.
Can I set different working hours and lunch breaks for each team member? +
Yes. Each person can have more than one working window. Add a second segment to carve out a lunch break or a split shift, and the gap is treated as off-hours when finding overlap.
How do I schedule a call with an overseas client in another time zone? +
Add the client's city next to your team, set everyone's working hours, and the planner points you to a slot that lands inside business hours on both sides of the time difference.
Does the planner adjust automatically for daylight saving time? +
Yes. Local times and overlaps are computed using each zone's current daylight saving rules, so the meeting window stays correct as clocks change through the year.
What is the best way to handle meetings when no time works for everyone? +
Untick "Require everyone" to find the slot that works for most of the team, then rotate who takes the early or late call so the same people are not always inconvenienced.